Create a Trip

Creating a trip in HelpYouSponsor is the first step to organising your mission trip, service project, or group travel initiative. The trip creation form collects all the essential details needed to set up your trip and begin adding participants.

Opening the Trip Form

From the Trips Table, click the Create Trip button. A side panel will open with the trip creation form.

Trip Form Fields

Trip Name (Required)

Enter a descriptive name for your trip. This name will appear on the Trips Table, the trip detail page, and the public-facing trip page if you choose to share it.

Example: "Kenya Mission Trip 2026" or "Guatemala Build Project"

URL Slug

The URL slug is used to create a unique, readable web address for your trip's public page. By default, the slug is auto-generated from the trip name. For example, a trip named "Kenya Mission Trip 2026" would produce the slug kenya-mission-trip-2026.

You can uncheck the Auto-generate checkbox to enter a custom slug. Slugs may only contain lowercase letters, numbers, and hyphens.

The resulting public URL will follow the format: yourorg.com/trips/kenya-mission-trip-2026

Destination (Optional)

Enter the location or destination for the trip. This information is displayed on the trip detail page and the public trip page alongside a location icon.

Example: "Nairobi, Kenya" or "Antigua, Guatemala"

Start Date and End Date (Optional)

Set the start and end dates for the trip. These dates are displayed on the trip detail page and help participants and donors understand the timeline. The end date must be after the start date.

Fundraising Goal (Required)

Enter the total fundraising goal for the trip. This is the overall amount your organisation needs to raise across all participants. The fundraising goal is displayed as a progress bar on both the trip detail page and the public trip page.

Description (Optional)

Provide a detailed description of the trip. This text appears on the trip detail page and the public-facing page. You can include information about the trip's purpose, activities, and impact. The description supports rich text formatting.

Status (Required)

Select the initial status for the trip. Most new trips should start as Draft while you complete the setup. The available statuses are:

• Draft - The trip is being configured. It is not visible to participants or on the public page.

• Active - The trip is live. Participants can see their dashboard and the public page accepts donations.

• Completed - The trip has concluded.

• Archived - The trip is archived for historical records.

• Cancelled - The trip has been cancelled.

Saving the Trip

After filling in the form, click the Create Trip button at the bottom of the panel. Your new trip will appear in the Trips Table.

Once created, you can click the View button on the trip row to open the Trip Details page, where you can begin adding participants, setting up tasks, configuring budgets, and more.